You’ve all seen them, you might even have one, it could be as simple as “sent from my iPhone to or as complicated as one with a rainbow of colors and dancing babies, but what is the secret to a good email signature? You send a great deal of emails, right? Of course you do, we all do. That is why now more than ever it is important to have a good email signature to sign off on the reams of electronic paper you’ve been sending off to far flung corners of the world.
Everyone’s signature will be a different, and you will want to revise and update yours as you move through your academic career. Some items are essential to a good signature.
Keep it concise, while still providing important information. DO NOT try to fit your entire resume into a signature. That looks cluttered and can be quite distracting. Your signature should be longer than the majority of emails you send!
Plain, professional test is best. Skip special typefaces, fonts and graphics; these don’t always transfer to recipients well and can come off as quite tacky. Think professional.
Avoid including multiple emails and phone numbers. Go ahead and choose only the best one for each category.
Think carefully before you list any outside social media accounts you have. You should only list LinkedIn, Skype, Twitter, or Facebook if your profiles are updated and professional, and you wish for others to contact you on those platforms. Again, not every person you send an email to needs to see the picture from the last big party you went to.
Avoid quotes of passages from the Bible or other religious sources that could cause offense, it comes off as unprofessional. Remember with the inter-connectivity that the internet allows for, you never know who you might have to email next.
If you send emails from your smartphone, update your signature on that mobile device. Having a signature looks more professional than “sent from my iPhone”, etc.